Instructions for Oral and Poster Presentations

General Guidelines for Presentations:

Oral Presentations

• Prepare presentation slides with high visual contrast with standard fonts such as Times New Roman, Arial, and/or Helvetica. Do not use special fonts or any local language fonts, which may cause text garbling.
• Both the 16:9 aspect ratio and the 4:3 aspect ratio are acceptable.
• If your presentation slide includes links to other files (i.e. images, movies, graphs, etc.) please save them in the same folder and confirm in advance.
• The filename should be as follows: if the presentation is scheduled at 08:20 in Session A01-1 and the speaker’s last name is Johnson, the filename should be "A01-1_0820_Johnson."
• The presentation time is 20 minutes for a regular presentation, including 5-minute discussion. Be punctual with your allotted time for keeping the session on schedule. The session chairs are in charge of the session schedule.
• Speakers (presenting authors) have to meet Session Chairs before the session in the scheduled session room. Note that papers with no-shows will not be submitted to IEEE Xplore after the conference.
• Be seated in the designated front seat placed at the front facing the screen at least 5 mins. before the beginning of your session.
• Use the PC prepared at the convention center for your presentation. Visit the PC center to check your presentation no later than 2 hours before your session. Presenters who would like to use own laptops, check the connection and data at the PC center just in case.
• Each session room is equipped with an LCD projector and a Windows PC with Microsoft Power Point and Adobe Acrobat Reader installed. 

Opening Hours of PC Center

Guidelines for poster presentations:

• All posters must be prepared in English.
• Prepare poster with high visual contrast with standard fonts such as Times New Roman, Arial, and/or Helvetica. Do not use special fonts or any local language fonts, which may cause text garbling.
• Poster boards’ dimensions (including frames) will be 100 cm in width and 200 cm in height. To keep good legibility of the poster, we recommend A0 size, a maximum size of 90 cm (35.4 inches) in width and 120 cm (47.2 inches) in length. Please use the “portrait” position.
• We do not accept textile posters due to problems with their correct installation. The posters should be paper with a maximum paper weight of 200 g.
• Make sure that the poster is not crowded by too many letters or numbers. Posters should be easy to read from a 2-meter distance.
• There will be one poster board for each poster. Poster boards will be marked with numbers according to the numbering of posters as given in the Programme.
• The poster sessions start at 15:40 and end at 17:40. Authors are expected to stay with their posters to answer questions through the entire duration of the poster session. The poster sessions will be in Foyer. 

• The Congress staff will be available to assist and will provide tape for securing the posters.
• Posters that are not removed by the end of the day/event will be disposed of by the organizers.
• The paper number of your poster paper (in the form of ‘P-A01-01’) can be found in the scientific program posted on the URSI GASS 2026 website, and will be indicated on the upper-left-hand corner of the poster board for your poster paper. The poster boards in each poster session will be grouped into Commissions and sessions within each Commission. The boards are then numbered in sequence of the papers in the session.
• Each poster should have the paper title, authors, and authors’ affiliations at the top of the poster. It is strongly suggested that the authors bring business cards to hand out to those who stop by to see the poster and are interested in further contact regarding the topic of the paper.
• Posters are not PowerPoint presentations printed out and pasted on a board. They are thoughtful combinations of text and graphics that tell the story of your work. The fonts on the poster should be large enough for the audience to be able to read everything on your poster from a distance of 1.5 m, and the basic importance and the key conclusions of the work should be understood in five minutes.
• Poster papers neither displayed nor attended by the author will be removed from the final URSI GASS 2026 Proceedings and will not be submitted to IEEE Xplore.